Built For Event Venues, Planners & DJs
Most event enquiries land in the evenings and weekends — exactly when you're running someone else's wedding or corporate awayday. FastBots learns your venues, packages, capacity and pricing tiers, then answers the practical questions and collects the date, headcount and contact details so you can follow up with a proper quote.
Providing AI Chatbots to Trusted Brands Around The World
Respuestas rápidas
An event chatbot is a chat widget on a venue, planner or supplier website that answers the routine questions clients ask before booking — capacity, package inclusions, pricing tiers, parking, licensing and cancellation terms. FastBots trains the chatbot on your own site and documents, so the answers reflect your venues and packages rather than generic AI guesses.
Not on its own. FastBots can collect the requested date, event type, headcount and contact details, then email the enquiry to your team so someone can check the calendar and reply. If you connect a workflow through Zapier or Make, the enquiry can also drop straight into your booking CRM or a shared spreadsheet.
Yes. Anyone selling event services — venues, planners, DJs, caterers, florists, marquee hire — gets the same handful of questions over and over. The chatbot answers from your site and packages, then captures the lead so you can follow up properly.
Around five minutes for a first version. Point FastBots at your website, it crawls your venue and package pages, you tweak the tone and lead form, then paste one line of code into your site. You can keep refining as real enquiries come in.
¿Por qué FastBots?
Most couples and corporate buyers research venues outside office hours. The chatbot handles their questions about capacity, packages and pricing the moment they ask — not three days later when you've finished the wedding.
Built-in lead form asks for the event date, type, guest count and contact details. The enquiry lands in your inbox so the team can check the calendar and send a proper quote.
Feed it your wedding, corporate and private hire pages. It explains Silver vs Gold packages, what's included, what's extra and where to find the full T&Cs — without guessing.
Sit-down vs standing capacity, ceremony rooms, breakout spaces, marquee options. The bot pulls the right number from the right venue page rather than giving a generic answer.
Beyond Q&A, FastBots can work as an AI assistant — gathering event type, date, headcount and budget across the chat, then handing a complete brief to your events team through a Zapier or Make workflow once the chat ends.
Useful for destination weddings and international corporate clients. The chatbot can answer in the visitor's language and you can review translated transcripts in chat history.
On the Business plan ($89/month) and above, a member of your events team can take over a conversation when a six-figure wedding or corporate weekend is on the table.
On Business and above, FastBots re-crawls your venue and package pages on a daily, weekly or monthly schedule, so the answers stay in step with your current pricing and inclusions.
Situaciones reales
Answers capacity, ceremony license, package and pricing questions for couples comparing venues, then captures the date and guest count for a quote.
Walks HR and ops buyers through day-rate options, AV, breakout rooms and catering, and collects the brief so your team can reply with a tailored proposal.
Handles birthday, anniversary and christening enquiries — minimum spend, drinks packages, BYO rules and timings — without tying up the front desk.
Answers questions about set lengths, equipment, travel radius and pricing tiers, then captures the date, venue and event type for a follow-up call.
Explains menu options, dietary cover, bar minimums and corkage so couples can self-serve the basics before a tasting is booked.
Replies in the visitor's language so overseas clients can scope an event before contacting you. Translated transcripts sit in chat history for the team.
When the team is on-event, the chatbot keeps responding. Enquiries don't go cold while a Friday-night wedding is in full swing.
Parking, accessibility, accommodation, music curfew, cancellation policy — the repetitive ones that fill your inbox. The bot handles them so phone time goes on real buyers.
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Configuración
Give FastBots your domain and it crawls your venue, package, FAQ and pricing pages. You pick which URLs to keep in the training set — leave out anything seasonal or out of date.
Voz de la Cámara
Warm, practical and specific. Quote prices and capacities from the website. Never confirm a specific date is free — always collect the date, event type and headcount and tell the visitor the events team will be in touch.
Tell the bot how to sound — warm and practical, not pushy. Add a fallback message for date availability so it always collects the enquiry rather than guessing whether you're free.
Copy the embed snippet into your WordPress, Squarespace, Wix or Webflow site. Lead notifications start dropping into your team inbox the next time someone asks about a Saturday in June.
Comparación imparcial
When evenings and weekends are busy, most event businesses pick between a live answering service, a contact form that gets replied to on Monday, or letting calls go to voicemail. Here's how FastBots stacks up against the realistic alternatives.
FastBots Desde 39 $ al mes | Live Answering Service Tarifa por minuto o cuota mensual | Formulario de contacto + Buzón de voz Free, but replies are slow | |
|---|---|---|---|
Answers Package And Pricing Questions Trained on your actual venue content | Yes, from your site and documents | Lee un guion que tú le proporciones | No — visitor has to wait for a reply |
Disponible por las tardes y los fines de semana When event clients actually research | 24 horas al día, los 7 días de la semana | Depends on the package | Inbox checked next working day |
Captures Date, Type And Headcount Structured enquiry, not a vague message | Formulario de contacto integrado | Sí, si se me informa | Whatever the visitor types |
Admite varios idiomas Useful for destination clients | Alrededor de 95 idiomas | Solo agentes que hablen inglés, por lo general | Depends on the visitor |
Confirms Specific Date Availability Live calendar check | No — collects the enquiry for the team | ~Sometimes, if connected to your diary | —No |
Hands Big Enquiries To A Human When it's a six-figure booking | Live Chat on Business plan ($89/mo) and above | Sí that's the model | No live option |
La comparación muestra las opciones más habituales. Otras herramientas pueden presentar diferencias; comprueba siempre los precios y las características actuales antes de tomar una decisión.
Pruébalo gratis
Build Your Event Chatbot Free — No Card Needed
Plan gratuito, sin necesidad de tarjeta de crédito. Crea tu primer chatbot en cuestión de minutos.
He probado fastbots un mes mientras entrenaba el sistema para mi programa de Especialista Certificado en Sostenibilidad. Tras un mes de entrenamiento, he comprobado que el sistema es muy fácil de implementar y flexible. Por eso he decidido suscribirme.
¿Tienes alguna pregunta?
Las preguntas más frecuentes antes de que los equipos se inscriban. Si no encuentras la respuesta a tu pregunta aquí, nuestro equipo de atención al cliente te responderá en unas horas durante los días laborables.
Not on its own. FastBots doesn't have a native calendar sync, so we'd recommend it always collects the date in the lead form and tells the visitor the events team will confirm availability. If you want true date checks, you'd need a Zapier or Make workflow that pushes the enquiry into your booking system — and even then, the bot is capturing, not booking.
No. FastBots is an enquiry and information tool. It explains packages, captures contact details and event briefs, and emails the team. Contracts, deposits and final bookings still happen with a real person — which is what most couples and corporate buyers actually want for a high-value purchase.
Not natively with venue-specific tools like Tripleseat or Event Temple. What you can do is connect FastBots to Zapier or Make and push captured enquiries into your CRM, spreadsheet or email platform once the chat ends. We're honest about that being a workflow setup rather than a native integration.
It doesn't make promises about things outside your control. We recommend setting the house rules so the bot answers what's on your site — packages, capacity, parking, cancellation — and gracefully captures the enquiry for anything weather, supplier or experience-related that the events team should handle directly.
On the Business plan ($89/month) and above, Live Chat lets a member of the events team take over the conversation in real time. You set the availability hours and the bot offers handover when the visitor wants a human or when a question is outside its training. Below Business, the bot still captures the enquiry by email.
Yes. Train the bot on all your venue pages and it will answer questions about each one. You can also run separate bots per venue if you want different branding and tone. Plan limits apply to the number of bots, characters and crawl pages — see the pricing page for current numbers.
Yes — FastBots supports around 95 languages. An international corporate client or a couple planning a destination wedding can chat in their own language, and you'll see translated transcripts in chat history. Translation is included on Business plan and above.
Around five minutes for a first version. You give it your website, it crawls the venue and package pages, you tweak the tone and lead form, then paste one line of code into your site. Most teams refine the answers over the first couple of weeks based on the real questions that come through chat history.
There's a free plan with one chatbot and 50 messages a month — no credit card. Paid plans start at $39/month for Essential, and Business at $89/month adds Live Chat, auto-retraining and email replies. Most small venues and planners start free, then move to Essential or Business once enquiries are flowing.
FastBots states it's GDPR-compliant and that data uploaded isn't used to train external models through the API connection. You can also restrict where the chatbot is embedded with domain whitelisting. For sensitive client lists, it's worth reviewing the security section before going live.
Build an event chatbot trained on your venues, packages and pricing in about five minutes. Start free — no credit card required.
